Training for Minute Taking from Activia

Minute Taking Made Easy

A 1-Day Training Course

Course Content

Important !

In order to get the most from this course, delegates should bring along a set of their own minutes to work on.
These can then be developed during the course, providing maximum benefit and giving experience that is directly relevant to the delegates own needs.

Course Aims

This intensive one-day training course has been designed to develop an understanding of the role of a minute taker, to recognise the importance of minute taking, and to teach essential techniques for producing minutes that include all the information required, in the most suitable format for the occasion. There is also some discussion of how to overcome some of the problems that arise in the role.

Who Should Attend

Anyone who needs to take notes or minutes at meetings. The variety of people who need minute taking training is extremely wide, though likely candidates include secretaries, PAs and administrative assistants.

Course Outline
This course is a 1-day training course structured into 10 modules.
Module 1
Course Introduction and Overview
Module 2
The Role of a Minute Taker
Learning outcomes
Know the tasks you will undertake and some solutions to problems you might experience when minute taking
Topics covered
  • What is a Minute Taker?
  • Problems and Solutions
  • Module 3
    The Skills of a Minute Taker
    Learning outcomes
    Learn about listening skills, discretion, being able to discriminate between information that is needed and what is not required
    Topics covered
  • The Skills of a Minute Taker
  • Module 4
    Meeting Agreements
    Learning outcomes
    Recognise where the meeting agreements might be and how these might impact your organisation's meetings
    Topics covered
  • Meeting Agreements
  • Module 5
    Minutes Styles
    Learning outcomes
    Identify which style of note/minute taking is applicable to your organisation, and recognise the main styles.
    Topics covered
  • Choosing a Style
  • Informal Minutes
  • Action Minutes
  • Formal Minutes
  • Recording Motions and Resolutions
  • What to Record
  • Module 6
    Techniques for Preparing Minutes
    Learning outcomes
    Understand the preparation required to produce an initial rough draft set of minutes, and use effective techniques to edit and proofread them.
    Topics covered
  • Top Techniques for Preparing Minutes
  • Writing Minutes
  • Editing Minutes
  • Module 7
    Taking Minutes in an Interactive Meeting
    Learning outcomes
    Know how to act as a recorder / facilitator at an interactive meeting, how to support active members and type up notes post-meeting.
    Topics covered
  • The Role of the Facilitator at an Interactive Meeting
  • Members More Able To Participate
  • The Role of the Minute Taker at an Interactive Meeting
  • Module 8
    The Minute Book
    Learning outcomes
    Understand how to record and file your minutes in a logical order, and identify in what form and where the recorded minutes are going to be filed.
    Topics covered
  • The Minute Book
  • Module 9
    Developing Your Minute Taking Skills
    Learning outcomes
    Know the importance of professionalism, tact and discretion in conveying impressions to others during the meeting.
    Topics covered
  • Appearances
  • Listening Skills
  • Module 10
    Your Personal Action Plan

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